ISACA Chennai Conference 2026 — Speaker Consent Form
Hello,
Thank you for speaking in the ISACA Chennai Conference 2026. Kindly provide your consent by ticking the check boxes below and return this form to the sender. Please enter your name and consent provided date.
If you have any queries, please reach out to hon.secretary@isaca-chennai.org.
Right to withdraw:
Your right to withdraw You may withdraw this consent at any time by contacting us at privacy@isaca-chennai.org. Please note that withdrawal of consent after confirming will require cancellation of your speaking assignment. Withdrawal does not affect the lawfulness of any processing carried out before withdrawal.
Consent 1: Event Registration and Conference Administration
Who is collecting your data ISACA Chennai Chapter ("Chapter", "we", "us"), acting as Data Fiduciary under India's Digital Personal Data Protection Act, 2023 ("DPDPA").
What data we collect: By providing this consent, you authorize us to collect and process the following categories of personal data:
- Full name, professional designation, and organisation name
- Email address and mobile number
- Your biography
- LinkedIn Profile link
- Attendance records, session participation data, and CPE credit records
Why we collect it Your registration data is collected and processed exclusively for the following purposes:
- Processing and confirming your registration for ISACA Chennai Conference 2026
- Generating your speaker badge and managing front-desk check-in
- Share your topic synopsis and your biography to members via emails, WhatsApp, LinkedIn and tagging your LinkedIn profile in those communications
- Sending you pre-event logistical communications, session updates, and post-event materials directly related to the Conference
- Recording your session attendance and issuing CPE certificates (if required) in accordance with ISACA's CPE reporting requirements
- Sending you with updates and advance notifications about future conferences
We do not use your registration data for marketing purposes unrelated to the Conference, profiling, or automated decision-making.
Lawful basis for processing
DPDPA: Consent, given through this affirmative act of registration, which is free, specific, informed, unconditional, and unambiguous.
Who has access to this data Your registration data is accessible to authorised Chapter volunteers and committee members involved in Conference administration, and to the third-party service providers described in Consent 2 below, solely for the purposes of delivering the Conference.
How long we retain it Attendance and CPE participation records are retained for up to three (3) years in accordance with ISACA CPE reporting requirements. Other operational data is retained for the duration of the Conference and a reasonable post-event administrative period.
Consent 2: Data Sharing with Authorised Operational Service Providers
Who is collecting your data ISACA Chennai Chapter, as described in Consent 1.
What data is shared and with whom to administer and deliver the Conference, we share your personal data with the following categories of authorised service providers on a need-to-know basis:
| Service Provider Category | Data Shared | Purpose |
|---|---|---|
| Event management company | Name, email, organisation, designation, mobile number | On-site coordination, speaker management |
| Catering and hospitality supplier | Delegate count | Meal and hospitality planning |
| Badge-printing vendor | Name, organisation, designation | Badge production |
| Registration technology platform | All speaker registration data | Hosting and managing the registration system |
| Mailing platforms | All speaker registration data | Sending conference related updates via emails |
No provider receives data beyond what is required for their specific function. We do not share your full personal profile with any single operational provider.
Contractual safeguards All service providers engaged by us are bound by written agreements that require them to process your personal data only on our instructions, and maintain appropriate technical and organisational security measures.
Lawful basis for processing
DPDPA: Consent, as given through this affirmative act.
Retention Service providers are required to delete your data upon conclusion of their engagement, subject to any statutory retention obligations that apply to them independently (such as payment record-keeping requirements).
Consent 3: Use of Image in Identifiable Promotional Materials Beyond Incidental Appearance
This consent is operationally necessary and we display your name, designation, LinkedIn profile link, your images in our website, social media site and email communications to notify about your speaking assignment in the Conference.
Who is collecting your data ISACA Chennai Chapter, as described in Consent 1.
What this consent covers At the Conference, photography and videography will be conducted across all sessions, workshops, networking events, and associated activities. Incidental appearance, for example, appearing in the background of a group photograph, or being visible in a wide-angle room shot is a normal feature of participating in a public conference event and does not require separate consent under applicable law.
This consent addresses a distinct and higher threshold: the use of photographs or video recordings in which you are the clearly identifiable subject or a prominent foreground individual, and where that image is used in materials produced and distributed by ISACA Chennai Chapter for promotional, educational, or community engagement purposes.
Examples of use covered by this consent
- A photograph of you at a networking session used on the Chapter's LinkedIn page
- A video clip from a panel session showing you speaking, used in a Conference highlights reel on the Chapter's website
- A photograph from a workshop used in the Chapter's event report or newsletter
- An image from the Conference used in promotional materials
What data is involved
- Your photographic likeness and/or video image
- Your name, organisation name, and professional designation (where displayed alongside your image)
What this consent does not cover This consent does not cover materials in which you are specifically and individually profiled, featured in a case study, or featured in a speaker profile or targeted promotional campaign. That form of use requires separate consent under Consent 4 below.
Channels and duration of use Materials produced under this consent may be published on the Chapter's website, LinkedIn, YouTube, and other social media channels, in email newsletters, in Conference reports, and in promotional materials for future events. Materials may remain published for an indefinite period unless you withdraw this consent, in which case we will use reasonable efforts to remove newly published material within a reasonable timeframe. Material that has already been shared publicly on social media platforms may not be fully retrievable.
Lawful basis for processing
DPDPA: Consent, given through this affirmative opt-in, which is free, specific, informed, unconditional, and unambiguous.
Consent 4: Use of Image and Professional Details Where You Are Individually and Specifically Featured
This consent is operationally necessary and we display your name, designation, LinkedIn profile link, your images in our website, social media site and email communications to notify about your speaking assignment in the Conference.
Who is collecting your data ISACA Chennai Chapter, as described in Consent 1.
What this consent covers This consent applies to a higher and more specific level of use than Consent 4. It covers materials in which you are individually named and specifically featured, not merely identifiable in a group photograph but singled out as the subject of a dedicated piece of content.
Examples of use covered by this consent
- A published speaker profile on the Conference website or registration portal, including your name, photograph, biography including LinkedIn profile link, session topic, and employer details
- A post-event editorial feature or interview in which you are quoted and named
- A video case study or testimonial in which you speak to camera and are individually credited
- A dedicated Conference highlights clip in which you are individually captioned and featured
- A promotional campaign for future conferences in which your name and image appear as a named endorser or featured participant
- Conference session recordings published on the Chapter's YouTube channel or equivalent platforms in which your individual contribution is identifiable and attributed
What data is involved
- Your full name
- Your photograph and / or video image
- Your spoken or written content captured during the Conference
- Your organisation name, professional designation, and your biography including LinkedIn profile link (where applicable)
- Your session topic or subject matter expertise (for speaker profiles)
Distinction from Consent 3 Consent 3 covers identifiable use in general Chapter communications such as appearing in a team photograph, a workshop snapshot, or a session highlights reel where your image is one of many. Consent 4 covers content produced specifically around you as a named individual. Both consents may be given independently of each other.
Channels and duration of use Materials produced under this consent may be published on the Conference website, the Chapter's website, LinkedIn, YouTube, and other social media and digital channels, in published Conference reports, in press releases, and in promotional materials for future Chapter events. Speaker profiles may remain live on the Chapter's website beyond the Conference period unless you request their removal.
Lawful basis for processing
DPDPA: Explicit consent, given through this affirmative and separate opt-in act. Processing under this consent involves the use of your personal data for a purpose that goes materially beyond what is necessary for Conference administration, and therefore requires a distinct, specific, and freely given consent act.